To ensure legal compliance and smooth operation, a manpower company must maintain essential documentation for both company setup and candidate recruitment. For company registration, the required documents include: Certificate of Incorporation, PAN card, GST registration, Shops & Establishment license, and proof of office address. Labor license and registration under applicable labor laws (such as EPF and ESIC) are also mandatory.

For recruiting manpower, the company must collect candidate documents such as a valid ID proof (National Identity Card, Passport, etc.), updated resume, educational certificates, experience letters, passport-sized photographs, police clearance certificate (if required), and medical fitness certificate.

If recruiting for overseas placement, additional documents like visa, passport copy, and client demand letter, along with an agreement between the manpower company and the client, are required. Keeping accurate and updated records ensures transparency, compliance, and trust with clients and candidates alike.